AI file organisation for Windows · free for personal use
Organised by what they are,
not where they fell.
Point Ontiqo at the mess. It reads your files properly — documents, scans, photos, recordings — works out the groupings your collection actually contains, and shows you the whole tidy-up before a single file moves. Commit it when you like it — and the way back is written into your own Documents, where even uninstalling can't lose it.
- Money & Tax1,204
- House & Renovation486
- Travel2,310
- Family Photos8,912
- Recipes233
- Music & Recordings1,430
- Clients & Invoices2,208
- Old Projects640
- _Still readingreading214
- _Needs reviewreview9
- _Duplicatescopies1,376
IMG_2214.jpg
A kitchen mid-renovation, cabinets stacked against the far wall.
→ House & Renovation
quotes final(2).xlsx
Comparison of three fencing quotes, totals on the last sheet.
→ House & Renovation
Voice memo 031.m4a
Spoken reminder about rebooking the Hobart flights — 40 seconds.
→ Travel
scan_0087.pdf
A scanned receipt for a laptop, bought December 2019.
→ Money & Tax
The Files page. Flip the switch.
It reads, so it can file
Not just names and dates. The full text of documents, the words in scans, what is actually in a photo, what was said in a recording.
It proposes, you decide
The tidy-up appears as a preview of your whole collection. Drag anything you disagree with. Your version wins, and it sticks.
It commits, reversibly
One deliberate click makes it real — in place, or built as a copy in a new folder with your originals untouched. The undo record lives in your own Documents, where uninstalling can never reach it.
Why it exists
Search tools stop at finding.
Plenty of programs index your files and help you find one. The mess survives every search, and next year it is worse. Ontiqo is built to end the mess: it understands the whole collection, proposes a new shape for it, lets you adjust that shape by hand — and then carries it out for real, reversibly. Finding things afterwards is the easy part.
Documents
Read in full — reports, spreadsheets, letters, old exports. Every page, not just the filename.
Scans & photos
Scanned pages are read like documents. Photos are properly looked at — what is in the picture, and any words visible in it.
Audio & video
Listened to. Speech becomes text you can search, so a recording can be found by what was said in it.
Everything else
Archives, discs, installers, old programs — identified for what they are, even when there is nothing inside to read.
Whatever the mix — a photo library, a music archive, a paperwork drawer, a career of everything at once — Ontiqo works from what your files actually are.
No templates
It learns your collection's shape.
Ontiqo does not arrive with preset categories, and it never asks you to build a filing system before it can start. It reads first, then derives the groupings that are genuinely in your collection — and organises around those.
A photo archive comes back grouped by places, occasions and years. A music library by artists and decades. A paperwork drawer by clients, years and kinds of document. The structure is your collection's own, not a template's.
Groupings Ontiqo derived — three different collections
A photo archive
A music library
A paperwork drawer
Views — a way of looking. Views never move files.
Browse without consequences
Regroup it any way. Commit one way.
The folder tree becomes a view you can re-shape live: the same files regrouped by project, by year, by person, by kind — instantly, without anything moving on disk. A file can sit in three views at once, because a view is a way of looking, not a place.
You can view the same files any way you like. Only the layout you approve is ever written to disk — and making it real is the one moment anything moves.
The deliberate moment
Commit like you mean it.
Undo like it never happened.
When you commit, Ontiqo states exactly what is about to happen — how many files, how much data, every leftover pile listed by name — and offers two choices: rearrange in place, or build the organised copy in a new folder with the original untouched.
Every commit writes a plain-language undo record into your own Documents folder — a complete list of what moved where, kept outside Ontiqo so uninstalling can never delete it — with a double-click undo beside it that needs nothing installed. Months later, with Ontiqo long gone, it puts every file back exactly where it was. And a commit into a new folder never touched your originals to begin with.
Commit this layout
Example collection · 19,022 files · 214 GB · 8 folders
- _Still reading214 files
- _Needs review9 files
- _Duplicates1,376 files
✓ 39,534 files · 2,090 folders
Private by architecture
Your files never leave
your machine.
All of the reading, understanding and organising happens on your own computer. No account, no cloud processing, no upload — your file content is never sent to us, full stop. The few things that can go online are named, useful and off until you choose them: optional reference lookups, sign-in to a connected source, and licence activation for the paid edition. None of them carry your files.
It also means Ontiqo keeps working on a laptop in a paddock. The internet is not part of the job.
Three people, three messes
Nobody plans to end up with 60,000 files.
The forensic accountant
Priya is handed a copied drive and one question: what actually happened in this business? Ontiqo reads all 61 GB of it and finds the same invoice number twice — without altering a byte of the evidence.
The drawer drive
Marcus finds a 2013 external drive while clearing a desk. Fifteen years of a life, every folder named "backup". What is even on this thing?
The professor
Thirty-one years of teaching and research, filed under "sort later". Eleanor retires in June, and would like her life's work back.
What it costs
Free for personal use. Licensed for work.
Personal
Free — not a trial
- As many of your own computers as you like
- No time limit, nothing switched off
- The complete program — there is no locked "pro" version
Work
From A$149 one-time · covers two computers
- For use in a business, employer, institution or public body
- Exactly the same software — you are buying the right to use it at work
- No subscription, no expiry, no renewal
Point it at the mess.
One download, everything included. It reads politely in the background at your machine's pace, and shows you the tidy-up when it is ready — and it is not released yet, so leave an address and you will hear once.
One email, when there is something to download. Nothing else. How it works →